Blonde Woman Smiling While Holding Call Headset | How-to-Migrate-Voice-Centric-Quality-Management-to-an-Omnichannel-Contact-Center-Solution | Authority Software
How to Migrate Voice-Centric Quality Management to an Omnichannel Contact Center Solution

An omnichannel contact center solution provides superior customer experience over voice-only options. Today’s customers are self-solving, communicate regularly via live chat, and expect seamless customer service when they choose to migrate an issue up to a voice call with a live agent. Voice-centric quality management can only take you part of the way to providing your customers with a fully evolved, integrated, and efficient experience.

While omnichannel contact center solutions are the way of the future, voice-centric contact centers aren’t left entirely in the dust by new wave technology. Over 44% of people surveyed in the U.S. still prefer phone or voice as their primary customer service channel. So investing in voice calls is still a viable approach, but with live chat being a close second favorite, it should not be your only approach.

AI has Improved Quality Management for Voice-Centric Contact Centers.

Speech analytics is a method of using artificial intelligence to analyze spoken language. Businesses can use this technology to help improve their quality management processes by identifying patterns and trends in customer feedback.

This type of AI can help identify areas where customers are experiencing problems. By analyzing customer feedback, businesses can pinpoint specific issues and then take steps to address them. This can result in improved customer satisfaction and loyalty.

Speech analytics can also be used to monitor employee performance. By analyzing recorded calls, businesses can identify employees who may need more training or coaching to improve their performance. This can help companies ensure that their employees provide the best possible service to customers. To learn more about improving your company’s CX by enhancing your quality management, download Authority Software’s Quality Management guide from DMG Consulting LLC.

What is an Omnichannel Contact Center?

An Omni-channel Contact Center Solution is a complete customer service and support solution that enables businesses to provide seamless customer experiences across all channels, including voice, chat, email, social media, and more.

With an Omni-channel Contact Center Solution, businesses can take a holistic approach to customer service, unifying all customer interactions into a single view. This allows businesses to get a complete picture of the customer journey, identify issues and pain points, and deliver consistent, personalized experiences across all channels.

Omnichannel Contact Center Solution and Quality Management

An Omni-channel Contact Center Solution should deliver powerful quality management capabilities. With this solution in place, businesses can record and review all customer interactions, identify trends and problems, and take action to improve the overall quality of the customer experience. The efficiencies of automation that come with AI for quality management greatly solidify team cohesion and communication between tiers of management. This allows the company to operate more fully as a collective entity rather than a collection of departments. Read more about how digital strategies can improve your CX. 

Resolve issues quickly and improve the overall customer experience with an omnichannel solution. Digital channels are more flexible and scalable, so you can easily add or remove seats as needed. In addition, an omnichannel approach is a primary way for your company to develop into a unified contact center solution.

Overall, an Omni-channel Contact Center Solution can help businesses provide a better customer experience, improve customer satisfaction, and reduce operating costs. This solution is ideal for businesses that want to deliver support across all channels and improve their quality management processes.

Conclusion

Migrating from solely voice-centric to an omnichannel contact center opens up a myriad of options for contact centers to increase productivity and improve customer experience. Utilizing the technology, enhanced feedback, and teamwork of a properly run and automated voice-centric solution, an even more efficient omnichannel contact center should be a breeze. 

So if you’re looking to improve your quality management process, an omnichannel contact center solution is the way to go. Schedule a demo today to discuss your options.

Key Takeaways

  • With an Omni-channel Contact Center solution, call centers can solve issues more efficiently and improve the overall customer experience. 
  • AI can be used to strengthen and deliver more targeted analytics to drive better customer experiences.
  • Speech analytics can help monitor employee performance and identify areas of improvement with additional training or coaching. 
  • Omnichannel Contact Center solutions help provide seamless customer experiences across all channels, including voice, chat, email, social media, and more.

 

 

 

Smiling Woman Holding Out Hand While Talking on Headset | Is your Unified Contact Center Solution Digital First? | Authority Software

Is Your Unified Contact Center Solution Digital-First? | Authority Software

Customers today prefer to self-solve any issue, and calling the contact center is the last option most will try. However, they expect short wait times and an efficient solution to their problem when they do. Having customer information from all available sources readily available for agents allows for a smooth experience. When a conversation can seamlessly move from chat to live agent, customer experience ratings go up. This also makes task management easier for staff. Modernizing your contact center with a unified contact center solution will offer the best customer experience, increase efficiency, and decrease costs.

What Does Digital-First Mean?

Most modern companies are entirely digitized. The thought of hard copy files and tracking systems for daily use is shudder-inducing. However, digital-first isn’t just “being online.” Digital-first is as much workplace culture as it is about the tech systems used. When companies are truly digital-first, programs are updated with the most optimized solutions available that align with company goals. The digital systems in place all collaborate and work together. This applies from daily task management to overarching company organizational systems.

When companies move towards a digital-first environment, an overhaul of company processes may be necessary to ensure all parts are cohesively working together. Take a close look at how well current software serves the overall team. A complete overhaul can be tricky as operations down to the smallest task rely on these processes. However, holding back only ends up denying the opportunities of prioritizing a digital-first workplace. For assistance recognizing when a switch is necessary, read about the signs your workforce optimization software is ready to retire

Unified contact center solutions assist by  jumpstarting company engagement with digital-first practices. Most unified contact center solutions on the market today are already digital-first. Getting the most out of your contact center doesn’t have to be challenging.

What is a unified contact center solution?

A system that consolidates all points of contact into one reference system, effectively increasing customer satisfaction. Connecting all points of contact for customers also increases productivity and ease of use for call agents. Creating a unified contact center solution reduces friction in cross-departmental processes increasing total organization efficiency. Maximizing customer service experience, directly correlated to higher levels of brand loyalty, will, in turn, produce a higher ROI.

Unified Customer Service Experience

Digital-first unified contact center solutions offer several advantages over traditional solutions. They are designed for use in a world where customers expect seamless communication with businesses through various channels, including social media, chat, and SMS. 

This means that digital-first unified contact center solutions can provide a better customer experience, as they can meet expectations more effectively. In addition, digital-first unified contact center solutions are often more scalable and easier to use than traditional solutions. 

Some of the other advantages of digital-first unified contact center solutions relate to the next generation of customers. Offering a more modernized, better customer experience, these solutions are easier to use, track, and scale. Sprinklr’s article on the use of AI in contact centers points to the ever-growing needs of next-gen customers. It states that “93% of customers expect a seamless experience from channel to channel.” Unified Contact Centers are the top way to achieve this.

Industries

Quality unified contact center solutions are in high demand, especially for high-stakes industries such as fundraising, order management, financial, healthcare, and customer Support. Authority Software provides superior digital-first unified contact center solutions for all verticals. 

These solutions enable fundraising departments to accurately record donor information with pledges and engagement information. They allow centers specializing in order management to view and manage inventories, order fulfillment, and shipping information in one seamless place. 

The Financial and Healthcare industries vastly improve their efficiencies using Authority Software’s patented redaction software fully integrated into these systems. In addition, unified contact center solutions often come with various features. These can include customer relationship management (CRM) integration and call recording.

As this CustomerThink article points out, automation software augments the work that contact center agents do rather than optimizing them out of a job. “Automation also cuts costs and drives consistency, speed, and scalability to business processes.” Quality of care within contact center solutions is essential to boosting customer satisfaction, which is directly correlated to the survival and growth of businesses.

We Can Help

Authority Software’s Unified Contact Center Solutions allow businesses to build a digital-first strategy. Through automation software and custom-built solutions, they can upgrade your contact center’s efficiency. Unified digital-first contact centers manage call intake while improving the customer experience.

Schedule a demo today to learn more about how Authority Software can help you unify and digitize your contact center!

Key Takeaways

  • Next-generation customers expect more from their interactions in the rare times they choose to interact with a live agent.
  • Unified Contact Centers seamlessly integrate customer information for efficient reference, providing a better customer experience. 
  • A Digital-first contact center uses software to connect and enhance company-wide efficiency. 
  • Authority Software’s Unified Contact Center Solutions allow contact centers to manage call volume alongside customer satisfaction, magnifying company growth, and scalability.
Cropped Image of Woman Talking on a Headset | How Digital Initiatives are Driving Innovation in Contact Center Quality Management | Authority Software

How Digital Initiatives are Driving Innovation in Contact Center Quality Management

Just as businesses have moved their operations online, the contact center industry is undergoing a digital transformation. This shift, driven by advancements in technology, makes it easier for customers to communicate with companies through various channels. One of the most important drivers of innovation in contact center quality management is the ever-growing volume of customer interactions. Contact centers now handle more calls, chats, and emails than ever before. This makes it impossible to manually review every single interaction. To keep up with this change and meet the rising expectations of customers, contact center managers turn to innovative digital initiatives for quality management improvements. 

Automated quality monitoring tools help contact centers keep pace with this growth by automatically recording and analyzing customer interactions. This enables contact centers to identify and address quality issues in near-real-time, rather than waiting for a manual review process. An automated process improves customer satisfaction, reduces operational costs, and drives continuous improvement. Quality management tools work in conjunction with other services such as workforce management to help organizations achieve excellence in customer service. Providers like Authority Software offer services designed to work cohesively together. 

Artificial Intelligence in Contact Center Quality Management

As artificial intelligence (AI) becomes more prevalent, businesses explore new ways to implement it into their operations. AI technology is becoming invaluable in contact center quality management, especially in supporting unified contact center solutions. Machine learning technologies help develop new quality monitoring and measurement tools, providing more accurate and actionable insights. By automating tasks like monitoring agent performance and handling customer complaints, AI technology helps ensure that your contact center delivers the best possible customer experience.

Forbes predicts that “in 2022, we’ll see an increase in adoption of AI to augment agent performance, automate quality management, and deliver more proactive care.”

AI-powered voice analytics can automatically identify and flag interactions with high emotional stress levels. Contact center managers can then take steps to address the issue. This ZDnet article references this new tech “sentiment analysis” as able to identify “changes in emotion and behavior during interactions with customers,” which points toward improving future customer experience. Machine learning can identify patterns in customer interactions that indicate a potential quality issue. By leveraging these cutting-edge technologies, contact centers can stay ahead of the curve and improve customer service quality.

Impacts on Employee Training

Digital initiatives also drive changes in the way contact centers train their agents. In the past, contact center agent training primarily focused on product knowledge and efficient call handling. However, with the increasing importance of customer experience, contact centers now emphasize training agents on delivering exceptional customer service. Contact center quality cannot be improved without first improving the quality of agent-customer interactions. Upgrade your overall customer experience within cloud-based contact centers with these tips

Impact on Traditional Monitoring

Digital initiatives also help contact centers move away from traditional quality monitoring methods, such as mystery shopping, which can be time-consuming and expensive. Instead, contact centers increasingly turn to digital tools and technologies, such as interaction analytics, providing more accurate and actionable contact center quality monitoring. Migrating to new systems can be challenging. For advice on a smooth transition read, How to Easily Integrate Unified Contact Center Solutions with Current Operations

By automating contact center processes and leveraging data and analytics, businesses can improve the overall quality of customer interactions. Digital transformation helps contact centers identify and address process weaknesses that impact quality. For example, if a contact center uses an outdated CRM system, it may be challenging to track and manage customer data effectively. As a result, contact center agents may not have access to the information they need to provide quality service. By investing in a new CRM system, the contact center can overcome this challenge and improve its overall performance. Consulting with the experts at Authority Software provides insight into potential improvements for your call center.

How do digital strategies connect with contact center quality management?

Contact centers can more effectively manage quality assurance programs by automating processes and collecting data. Digital tools can help identify training and development needs while optimizing contact center operations.

Digital strategies help contact centers track and measure customer satisfaction levels. By understanding customer sentiment, contact centers can make necessary adjustments to improve the customer experience. Digital technologies help contact centers transform the way they manage quality and deliver an exceptional customer experience.

Let us help you

Looking for a contact center quality management solution? Visit Authority Software today! We offer a comprehensive suite of quality management tools that can help your contact center improve its operations and deliver an exceptional customer experience.

 

Key Takeaways

  • The increase in contact center call volume necessitates automated processes in order to provide quality customer service.
  • Customer experience is the key indicator of top brands and so is a top priority in training. Using AI and digital strategies helps assist in the training process.
  • Digital tools like interaction analytics provide more accurate and actionable contact center quality monitoring, which saves time and money.
  • Monitoring the quality of customer interaction is simplified with automated systems, allowing energy to focus on improvements and growth.
Male Nurse Smiling With Contact Center Headset On |How the Pandemic Changed Healthcare Contact Centers & Video Redaction Services | Authority Software

How the Pandemic Changed Healthcare Contact Centers & Video Redaction Services

The pandemic prompted a significant shift in how individuals sought healthcare, with surging numbers of patients utilizing modern technology to communicate with healthcare providers. As a result, healthcare contact centers have come to play a foundational role in healthcare customer service, which impacts their quality management of video redaction. 

Healthcare contact centers are critical for delivering timely and appropriate patient support, including helping patients with scheduling appointments, prescription refills, and care questions to improve the patient experience. With rising demand, contact center leaders may struggle with outdated systems that force customers to repeat information and lead to a slow and frustrating experience. 

To improve the customer experience, contact center leaders need to evaluate agent performance with stored video and audio recordings while ensuring the security of sensitive and personal information protected under the Health Insurance Portability and Accountability Act (HIPAA). Healthcare contact centers need redaction services that allow them to record, access, and protect audio and video.

Why does your healthcare contact center need video redaction services?

Manually removing personal or protected information from video recordings can be time-consuming, complicated, and leaves the possibility for error. Video redaction services can automatically remove private details to comply with security regulations, ensuring security and confidentiality.

Patients’ Expectations are Increasing

As patients become more comfortable with digital healthcare communications, their expectations for those interactions rise. Patients will expect a seamless omnichannel experience across their journey, regardless of how they communicate with healthcare representatives. 

For healthcare contact centers to ensure that individuals have a positive experience across channels, contact centers must easily access patient information and history without patients having to repeatedly provide their health history or repeat the same information constantly. 

The combination of increased demand and increased customer expectations may leave contact center agents, and their leaders feeling stressed, frustrated, and overwhelmed by inhibitors to an exceptional customer experience. To pinpoint where an agent is experiencing difficulty, such as struggling with finding the correct information or dealing with a slow system, healthcare contact centers must review quality recordings for both audio and video, redacting personal information to achieve regulatory compliance. 

Doing this manually can be tedious, wasting both time and resources. Instead, healthcare contact centers need an efficient HIPAA-compliant redaction tool that can crypto shared original recordings containing sensitive audio and video. This will make it so that any personal info typed into the field on the screen wouldn’t be shown in the video when reviewed for quality purposes.

Digital Healthcare Requires Increased Data Security 

While digital healthcare communication allows for ease, and convenience for patients, they also pose a range of privacy and security concerns that healthcare contact centers must address. Removing sensitive, personal, or protected information from contact center records is a precise and complicated task. 

Healthcare contact centers must ensure that while reviewing audio and video records for quality management, patient data is protected in a manner that meets HIPAA requirements to ensure privacy. In addition, the digital nature of this medical information has also created concerns surrounding the vulnerability to hacking or other breaches of security. Through audio and video redaction, healthcare contact centers can store recordings either perpetually or for a predefined period of time without any concern that sensitive data is accessible by users.

The Need for Audio and Video Redaction

Healthcare contact centers are responsible for adequately handling protected information under HIPAA, most commonly done through redaction. Audio and video redaction remove personal or protected information from medical records. This assists healthcare contact centers with security, compliance, and data access.  

  • Security – Using 256-bit (AES) encryption for security and regulatory compliance, healthcare contact centers can prevent unauthorized users from accessing recordings and reduce the risk of fraud. 
  • Compliance – Automatically track the location of private information flagged to be removed from your final audio and video recordings to comply with security regulations, including HIPAA.
  • Data Access – Cryptoshred original recording containing sensitive audio. Store recordings either perpetually or for a predefined period of time without any concern that sensitive data is accessible by users.

Patented Redacting Capabilities Improve Security and Overall Satisfaction at Your Healthcare Contact Center

Custom workforce optimization tools from Authority Software allow you to record, access, and protect audio and video recordings for quality assurance and search easily and quickly by customer data fields. Enable your team’s effectiveness and improve retention with a modern WFO solution that supports the customer success journey. 

Learn what’s possible with AI-enabled workforce management.

Key Takeaways

  • Healthcare contact centers have come to play a foundational role in healthcare customer service. 
  • Patients expect a seamless omnichannel experience across their healthcare journey.  
  • Healthcare contact centers must ensure that while reviewing audio and video records for quality management, patient data is protected in a manner that meets HIPAA requirements.
  • Patented video redaction capabilities from Authority Software can improve security and overall satisfaction at your healthcare contact center.
Woman and Man Smiling While Looking at Report and Wearing Headsets |Give Your WFM Supervisor Tools for Success: 3 Challenges Faced by Contact Centers this Year | Authority Software

Give Your WFM Supervisor Tools for Success: 3 Challenges Faced by Contact Centers this Year

The complexities of efficiently managing a contact center, and delivering superior customer service, have become significantly more complicated recently. Contact centers face a distributed and remote workforce, a new generation of agents, and rapidly changing operational requirements and digital transformation. This makes the role of a WFM supervisor that much more challenging to overcome these changes. 

Over the past year, contact centers have seen a rapid rise in the volume of calls and the rate of difficult calls that require escalation. In fact, according to a study by Harvard Business Review, during the pandemic, difficult calls increased by an astounding 50-percent overall. At the same time, the U.S. Bureau of Labor Statistics reports that businesses, including contact centers, see employees leaving jobs in record numbers

As more customers use digital channels as their primary method of interacting with a company, contact centers require better Workforce Management tools than in the past. Workforce management  (WFM) tools are robust solutions that help businesses streamline contact center operations and combat common day-to-day challenges, allowing them to run more smoothly and effortlessly. Give your WFM supervisor the tools necessary to manage these current challenges with a modern, scalable, and rapidly-deployed WFM solution from Authority Software that enables superior customer service and improves agent job satisfaction.

What is the role of a WFM supervisor?

In a contact center, the Workforce Management (WFM) supervisor is responsible for planning and forecasting, managing resources and optimizing the productivity of employees. The WFM supervisors ensure the right number of agents, with the right skills, are scheduled at the right time.

Challenge #1: Distributed and Remote Workforce

The pandemic forced contact centers to shift to remote work almost overnight due to social distancing requirements. Contact center managers quickly needed to ensure that agents had the right tools and equipment to work remotely. While the pandemic was the catalyst for pushing contact centers to embrace a variety of remote and hybrid working environments, now that the switch has been made, many contact centers will allow employees to continue to work remotely

These new work environments present contact center leaders with many challenges, namely poor technology, insufficient connectivity, and difficulty with training. However, businesses are also discovering the advantages of a distributed and remote workforce. Remote operations can help make companies more resilient, prepare for the unexpected, and give them more flexibility, but only if they have the right workforce optimization tools. With Authority Software WFO, businesses can utilize a fully integrated cloud-based solution to accommodate remote workers and virtual contact centers. 

Challenge #2: A New Generation of Agents

Confident and engaged contact center agents are essential to delivering a superior customer experience. Yet, employee attribution and a remote workforce have made recruiting, hiring, and training agents another significant challenge facing contact centers this year. Workforce management tools can help contact centers build the best team of agents and improve employee retention. With easier access to more detailed data, organizations can better predict future workload volumes, calculate the time needed to accomplish specific tasks, and schedule the necessary staff. 

Monitoring tools, in particular, can be used to improve the quality of your customer support and ensure agents are following best practices. However, the ability to monitor agent performance does more than only improve adherence and consistency; it also simplifies performance reviews and makes it easier for hardworking employees to feel like their efforts are being properly recognized. Modern workforce management tools balance the needs of customers, the contact center, and employees, helping increase overall efficiency. 

Challenge #3: Rapidly Changing Operational Requirements and Digital Transformation

Customer demand is a driving force in the digital transformation of contact centers, as today’s customers expect to contact a business from any channel seamlessly. Outdated systems may cause agents to have incomplete or compromised customer data, causing frustration and hindering productivity.

Customers’ expectation of a consistent omnichannel experience has made it increasingly crucial for contact centers to have fully integrated systems, allowing agents to have everything they need in a single, unified desktop. By combining tools and services under one system, suitable contact center solutions help businesses increase productivity, reduce costs, and improve customer satisfaction. 

With Authority Software WFO, which includes WFM, quality management, and designer tools, businesses can utilize a fully integrated solution that is agile and flexible to meet the needs of their customers throughout their journey. This type of digital transformation can produce measurable benefits, providing vital data and actionable insights that drive business decisions.

This year, overcome the challenges facing contact centers with a fully integrated, cloud-based workforce optimization solution.

Designed from the ground up, custom workforce optimization tools from Authority Software increase productivity and enable superior service through improved efficiency. Modern workforce optimization software can help businesses increase productivity and profitability and lead them to success.

Learn what’s possible with AI-enabled workforce management.

Key Takeaways

  • Contact centers face a distributed and remote workforce, a new generation of agents, and rapidly changing operational requirements and digital transformation. 
  • Workforce optimization (WFO) tools are robust solutions that help WFM supervisors combat common day-to-day challenges.
  • WFO tools can help businesses increase productivity and profitability and lead them to success.
  • With Authority Software WFO, businesses can utilize a fully integrated solution that is agile and flexible to meet the needs of their customers throughout their journey. 
How to Easily Integrate Unified Contact Center Solutions with Current Operations-Authority Software

How to Easily Integrate Unified Contact Center Solutions with Current Operations

Contact center managers and operating officers face the simultaneous challenge of delivering superior customer service while dealing with legacy systems and bolted-on solutions. These aging and pieced-together solutions are not only inefficient but add complexity to providing excellent customer service, causing frustration and challenges for both customers and employees alike. Learn how implementing a unified contact center solution can solve these issues and boost efficiency.

As your business grows, you need a WFO solution that scales with the needs of the business. Yet, many companies may worry that a fully-integrated, customized, and easy-to-navigate WFO solution that scales to the growth and budget of your company is out of their reach. Unified contact center solutions can help businesses increase productivity while delivering proactive and personalized customer experiences, ultimately improving customer relations. At Authority Software, we provide the expertise to ensure your call center systems integrate seamlessly with your business, supporting the customer success journey.

Why do you need unified contact center solutions?

Unified contact center solutions provide agents with everything they need in a single, integrated desktop when tools and services are combined under one system. These unified solutions help businesses increase productivity, reduce costs, and improve customer satisfaction.

Outdated and Complex Systems Waste Time and Resources

A WFO solution shouldn’t cause frustration and challenges for customer success teams, but when teams have to maneuver through various cobbled together solutions, that’s precisely what happens. The bottom line is that siloed solutions may be negatively impacting your business, wasting time, reducing productivity, and hindering your ability to perform tasks at a satisfactory level. The most common challenges associated with navigating outdated solutions include a lack of flexibility, complexity, reduced productivity, and low customer satisfaction. 

Lack of Flexibility: Contact centers need a flexible solution that can increase efficiency; yet, due to outdated and complex solutions, many contact centers cannot easily add new functionality or scale their environment to meet growing business needs. 

Complexity: Primarily the result of technology barriers, trying to consolidate data and information from disparate systems is difficult, time-consuming, and may result in information that is incomplete or unreliable. 

Reduced Productivity: When outdated systems cause agents to have incomplete or compromised customer data, customers get frustrated, and contact center agents’ productivity is severely limited. Agent productivity is hindered further if they navigate between numerous systems to serve customers. Over time, these seconds and minutes add up to significant reductions in a contact center’s productivity and negatively impact a company’s bottom line.  

Low Customer Satisfaction: Customers want personalized experiences. They expect companies to remember their preferences and deliver seamless customer interactions. Unfortunately, siloed systems frequently force customers to repeat information and lead to a slow and frustrating experience, resulting in decreased customer satisfaction. 

Unified Contact Center Solutions Deliver an Enhanced Experience  

Contact centers need modern workforce optimization (WFO) solutions to increase efficiency, productivity, and overall satisfaction. Unified contact center solutions are easy to use, reduce complexity, and are fully scalable to meet your organization’s needs. These solutions deliver valuable intelligence for accurate forecasting and scheduling, balancing the needs of both customers and contact center employees while also saving time, money, and resources.

Unified contact center solutions from Authority Software can:

  • Bring together disparate data streams
  • Ensure immediate access to all customer information
  • Incorporate legacy systems and existing data
  • Aggregate all pertinent customer information
  • Access all history during each transaction
  • Incorporate single dashboard historical reporting

Implementing a unified solution in your contact center can produce measurable benefits for your business, providing contact center teams and their leaders with vital data and actionable insights that drive business decisions. When agents have easy access to everything they need to do their job, they can shift their attention from navigating systems to more fully focusing on customers and providing them with an enhanced customer experience. 

With extensive experience within complex voice and data technology environments, Authority Software provides the expertise to ensure your unified contact center solutions integrate seamlessly with your business. This includes integration to:

  • ERP systems
  • Call center voice technologies
  • Customer support applications
  • Ecommerce systems
  • CRM applications

At Authority Software, we understand the challenges of contact centers, and we have worked to provide a fully-integrated, unified solution. A suitable contact center solution from Authority Software is agile and flexible to meet your customers’ needs throughout their journey; it is easy to deploy and backed by a team of WFO professionals.

Delivering superior customer service depends on unified contact center solutions.

Exceed customer expectations with a fully integrated, customized, and easy-to-navigate WFO solution that can help drive business efficiency and speed of service. Authority Software can help businesses increase productivity profitability and lead them to success.

Learn what’s possible with AI-enabled workforce management.

Key Takeaways

  • Unified contact center solutions are easy to use, reduce complexity, and are fully scalable to meet your organization’s needs.
  • Implementing a unified solution in your contact center can produce measurable benefits for your business.
  • Unified contact center solutions can help businesses increase productivity and improve customer relations.
  • Authority Software provides a fully integrated, unified solution that is agile, flexible, easy to deploy, and backed by a team of WFO professionals.
Illustration of Person Managing Many Different Digital Icons | Use Your Workforce Optimization Tools to Transform Efficiency and Retention-Authority Software

Use Your Workforce Optimization Tools to Transform Efficiency and Retention

Managing a contact center has become significantly more complicated due to inefficient technologies, increased customer expectations, and rising employee burnout. While a contact center’s purpose is to deliver quick and efficient service, doing so becomes a challenge when your contact center software isn’t fully integrated. Workforce optimization tools improve the efficiency, productivity, and performance of a company’s employees and allow a company to provide excellent customer service, leading to an overall improvement in the company’s success. 

Workforce optimization (WFO) tools are robust solutions that help businesses streamline contact center operations and combat common day-to-day challenges, allowing them to run more smoothly and effortlessly. Authority Software, a leader in contact center solutions, can help you transform efficiency and retention with a modern, easy to install, and scalable WFO solution that enables superior customer service.

What are workforce optimization tools?

Workforce optimization (WFO) tools are contact center solutions that are customizable for your unique brand and customer needs. These tools may include quality management solutions such as audio recording, screen recording, audio analytics, text analytics, and workforce management tools such as forecasting, scheduling, and performance management. These tools help businesses optimize the performance of their employees and maximize customer satisfaction.

Workforce Optimization Tools Transform Efficiency 

Most contact center managers are probably familiar with the idea, “work smarter, not harder.” That’s the exact sentiment behind workforce optimization tools. When implemented correctly, WFO tools increase productivity, reduce errors, and improve operational efficiency, which, when put together, also has the positive effect of improving customer service. 

Workforce optimization tools unite the various functions of your organization, generating the critical data and analytics that businesses need to make more informed decisions, from more accurate forecasting of future workloads to improved staff scheduling. Contact centers of all sizes can benefit from this enhanced availability of performance data and access to analytics that help organizations use real-time data to drive business decisions. 

WFO tools improve efficiency by enabling organizations to schedule skilled agents, monitor agents’ activities accurately, pinpoint performance issues, and identify productivity bottlenecks. With access to more detailed data, organizations can better predict future workload volumes, calculate the time needed to accomplish specific tasks, and schedule the necessary staff. 

Simply put, WFO tools maximize the skills of your existing workforce to enable greater efficiency. No more guesswork; WFO tools ensure teams use resources efficiently, scheduling employees based on demand, and making sure your contact center can provide the correct levels of customer service at the right times. Designed from the ground up, fully integrated workforce optimization tools from Authority Software increase productivity and enable superior service through improved efficiency. 

Workforce Optimization Tools Transform Retention 

Rather than aiding business objectives, aging workforce optimization solutions may be contributing to lost time and productivity. These outdated contact center systems demand more time and energy from your employees, with valuable time wasted on navigating and troubleshooting segregated systems, creating unnecessary stress and frustration. 

Increased efficiency and retention go hand in hand. When organizations can effectively predict future workload volumes and then accurately schedule the correct number of employees, businesses can match customer demand with employee time, avoiding inefficiencies and employee burnout. Workforce optimization tools balance the needs of customers, the contact center, and employees, making the processes better for everyone. 

Recognizing hard-working employees is a simple but powerful way that businesses can improve employee retention. Workforce optimization tools support the ability to monitor agent performance through quality management that does more than enhance adherence and consistency. It also simplifies performance reviews and makes it easier for hard-working employees to feel like their efforts are appropriately recognized. As employee satisfaction increases, so does customer satisfaction. That means that when contact centers can provide employees with the resources they need to succeed and then recognize their efforts, the customer experience improves.

Workforce optimization tools increase efficiency, productivity, retention, and overall satisfaction.

Enable your team’s effectiveness and improve retention with a modern WFO solution that supports customer success. At Authority Software, we know workforce optimization tools deliver valuable intelligence for accurate forecasting and scheduling, improving efficiency and retention while saving time, money, and resources. That’s why we have made it our mission to provide a fully integrated, customized, and easy-to-navigate WFO solution.

Learn what’s possible with AI-enabled workforce management.

Key Takeaways

  • WFO tools increase efficiency, productivity, retention, and overall satisfaction.
  • WFO tools maximize the skills of your existing workforce to enable greater efficiency.
  • WFO tools allow businesses to match customer demand with employee time, avoiding inefficiencies and employee burnout.

WFO tools from Authority Software deliver valuable intelligence for accurate forecasting and scheduling, improving efficiency and retention.

Illustration of Person Talking to Many Different People and Icons on Laptop |Signs Your Workforce Optimization Software is Ready to Retire-Authority Software

Signs Your Workforce Optimization Software is Ready to Retire

Technology, including workforce optimization software, plays a significant role in the success of your business. From helping you improve the customer experience to ensuring you have the right employees scheduled at the right time, workforce optimization software (WFO) is critical for operational efficiency. Replacing outdated technology can be an opportunity to embrace change and provide your business with a competitive advantage.  

However, given the importance of this technology, far too many companies are holding on to outdated software. In the end, this outdated software may ultimately be negatively impacting your businesses, wasting time, reducing productivity, and hindering your ability to perform tasks at a satisfactory level. The problem is that sometimes it can be difficult to identify when it’s time to update your workforce optimization software. 

Rather than struggling with aging, inefficient, and pieced-together solutions, Authority Software can help your business drive efficiency and speed of service within a fully integrated, a-z WFO solution. Start by discovering the key signs that your WFO software may be ready to retire. 

How do you know if your workforce optimization software is outdated?

Loss of time or money are the two leading reasons to know if your workforce optimization software is outdated. Outdated software often cannot be updated, is frequently crashing and causing downtime, reduces productivity, and may even put your business at risk for failing to adhere to certain regulatory compliances. With Authority Software WFO, business leaders get modern solutions for a modern workforce that are fully scalable and an intuitive UX based on your unique customer journey.

Employee Productivity Is Declining

Workforce optimization software should be simple. If your employees are wasting time and resources navigating outdated and complex systems, it’s a sign that your WFO software is ready to retire. Outdated software is inherently slower than a new modern solution. While at first glance, the time spent by employees waiting to resolve IT issues, such as waiting for systems to reboot or waiting for data to process, may seem inconsequential, that time quickly adds up. When lost time is calculated on a weekly, monthly, or yearly basis, it can become increasingly significant, causing impacts to the bottom line. And all that time spent by employees waiting on software is time that they aren’t spending working, which ultimately leads to a decline in productivity.

Employees want a better user experience for the software they rely on daily. Rather than struggling with slow processes, workforce optimization software (WFO) should empower your employees to get their job done more efficiently and effectively. Authority Software helps businesses increase productivity with an easy-to-use and quick-to-deploy WFO solution, with an intuitive user experience based on your unique customer journey. In addition to providing a better overall user experience, a newer cloud-based WFO solution can accommodate remote workers, virtual contact centers, and other rapidly changing operational requirements. 

It’s More Cost-Effective To Use Newer Technology  

Outdated software can leave your business vulnerable to costly security risks, as well as increasing maintenance costs and operating expenses. Antiquated, siloed, and bolted-together workforce optimization technology is bound to leave your employees overwhelmed and frustrated, causing a strain on company resources. With employees struggling through inefficiency and being unable to deliver customer success, outmoded software may even cause you to lose clients, income, and suppress your company’s growth. At the end of the day, investing in modern workforce optimization software may help you save money. 

Your Software Isn’t Helping You Meet Your Business Goals  

As your business grows, you need a WFO solution that scales with the needs of the business, enabling efficiency and simplicity that drive outstanding customer experiences. Unfortunately, not all tools can scale to meet the needs of your business. If you find that your WFO software is unable to adapt to your growing business needs, it’s a clear sign that your workforce optimization software is ready to retire. 

State-of-the-art WFO software should help your business:

  • increase operational efficiency
  • improve employee productivity
  • modernize existing processes
  • improve the customer experience

Authority Software helps companies meet their business goals with a fully customized WFO solution that enables superior service, efficiency, and scalability. 

Experience the ease, effectiveness, and scalability of a fully integrated, cloud-based workforce optimization solution. 

With Authority Software, business leaders no longer struggle to navigate outdated, siloed technology, leaving their company to chase competitors and deliver status quo customer experiences. Instead, up-to-date workforce optimization software can help businesses increase productivity, profitability, and success.

Learn what’s possible with AI-enabled workforce management.

Key Takeaways

  • Workforce optimization software plays a significant role in the success of your business.
  • Declining employee productivity by wasting time and resources navigating outdated and complex systems is a sign that your WFO software is ready to retire.
  • Outdated software can leave your business vulnerable to increasing maintenance costs and operating expenses.
  • WFO software that is unable to adapt to your growing business needs is a clear sign that your workforce optimization software is ready to retire.
  • Experience the ease, effectiveness, and scalability of a cloud-based workforce optimization solution from Authority Software.
Two Women With Headsets Looking at Computer |How to Deliver Superior Customer Service With Virtual Contact Center Solutions - Authority Software

How to Deliver Superior Customer Service with Solutions for the Virtual Contact Center

The most important aspect of a business is satisfied customers. Superior customer service in a virtual contact center is more than simply delivering a product or service on time; it’s about making life easier for consumers and anticipating their needs. 

Successful businesses do more than merely offer customers a product or service; what they really provide is a solution. Your customers have access to tens, if not hundreds, of options to choose from, which makes providing excellent customer service a top priority. In the end, the quality of a customer’s experience will determine if a customer becomes loyal or switches to another company. 

However, even with the best intentions, some businesses find themselves facing aging, inefficient, and pieced-together solutions that keep them from providing an exceptional customer experience. The key to delivering first-rate customer service is modern, scalable, and rapidly deployable WFO solutions from Authority Software that enable superior customer service.

Should I invest in solutions for a virtual contact center?

Traditional contact centers have often been seen as expensive, primarily due to expenses such as rent and hardware. The emergence of virtual contact centers has provided a lower-cost alternative for companies that offers increased flexibility, allowing agents to work remotely. With Authority Software WFO, businesses can utilize a fully integrated solution suite that is agile and flexible to meet the needs of their customers throughout their journey. 

Virtual Contact Centers Lead to Improved Customer Experiences 

Improved customer experiences begin when businesses keep customers as their focus. Don’t risk losing customers due to outdated, siloed systems that force customers to repeat information and lead to a slow and frustrating experience. Maintaining the same goals and operations of a traditional contact center, virtual contact centers have additional opportunities to help businesses deliver an exceptional customer experience, and with that, high CSAT scores. 

Virtual contact centers deliver improved customer experiences thanks to:

  • Personalization – Customers expect companies to understand their individual preferences and engage with them as individuals. Empower agents to deliver superior customer experiences with more personalized and seamless customer interactions. 
  • Faster resolutions – By equipping contact center teams with an intuitive cloud solution that eliminates the guesswork, businesses will be able to improve first call resolution rates and enable exceptional speed to customer resolutions.
  • Reduced On-Hold Time – Customers want their time to be valued, and being put on hold is often a frustrating experience. Thanks to efficient call monitoring and predictive AI, virtual contact centers can significantly reduce or eliminate on-hold time, matching the right agent to the right customer from the start.  

Cloud-based virtual contact centers (VCCs) allow businesses the opportunity to extract insights from a variety of touchpoints and deliver a more comprehensive customer experience no matter the agent’s location. As customers interact with businesses using multiple communication channels, it becomes increasingly important for these systems to be fully integrated in order to meet customer expectations and demands.

Authority Software helps companies exceed customer expectations with a fully integrated, customized, and easy-to-navigate WFO solution that enables superior service, efficiency, and scalability. 

Higher Productivity Leads to Better Customer Service

More than simply providing answers to customer questions, customer service is the support that you offer to customers, both before and after they purchase a product or service. Offering exceptional customer service is an important component for retaining existing customers and reaching new customers. One way to measure customer service effectiveness is through CSAT scores. Short for Customer Satisfaction Score (CSAT), this score measures the quality of customer service interactions. 

With customized tools to meet the needs of your contact center teams as well as your customer’s journey, virtual call centers can boost productivity enormously. When companies focus on having a more productive workplace, agents can get more accomplished, resolve more issues, and, most importantly, improve the customer experience. As businesses make their contact center operations more efficient, they not only increase productivity but ultimately improve their CSAT scores. Authority Software helps your company increase productivity and improve customer service with an easy-to-use and quick-to-deploy solution. 

Delivering superior customer service depends on cloud-based contact center solutions.

Solutions for virtual contact centers are necessary to improve customer service and lead your business to success. With Authority Software, contact center teams and their leaders are no longer frustrated with aging, inefficient, and pieced together solutions that keep them from delivering an exceptional customer experience. Instead, Authority Software provides a customized, scalable, and easy-to-navigate WFO solution suite that ensures superior customer service.

Learn what’s possible with AI-enabled workforce management

Key Points

  • Improved customer experiences begin when businesses keep customers as their focus.
  • Virtual contact centers allow businesses the opportunity to extract insights from a variety of touchpoints and deliver a more comprehensive customer experience.
  • Increase productivity and improve customer service with solutions for virtual contact centers. 
  • The key to delivering first-rate customer service is a modern, scalable, and rapidly-deployed WFO solution from Authority Software.
contact center forecasting with gear icons

A Guide to Contact Center Forecasting & Workforce Management

Maximizing your Contact Center Forecasting Starts by Understanding the Laws of Supply and Demand.  

When measuring your contact center forecasting success, it’s easy to get caught up in reaching service and financial goals, forgetting the need to keep staffing costs down. One of the most common challenges facing workforce managers is balancing the two. Many different forecasting techniques are available, but you probably struggle with knowing which system works best for your contact center. The end goal is to balance your supply of employees with the demand of calls, emails and web chats. 

First, it is necessary to understand the law of supply and demand. Demand consists of calls, emails, web chats and other forms of communication taking place with the customer. The number of contact center employees available to assist a customer determines supply. When the demand surpasses supply, service levels reduce, employees become overwhelmed and customer satisfaction decreases. When the supply is greater than demand, service improves at the cost of advisors being paid with no work to do. The key to contact center forecasting is finding the perfect balance between your contact center’s supply and demand. 

What is Contact Center Forecasting?

Contact center forecasting is a projection process to schedule the optimal number of employees to meet the contact center’s demand. The goal is to have enough agents to meet caller needs without having too many agents being paid without any work to do. Forecasting accuracy depends on considering call volume and omnichannel interaction averages from previous years, current trends and the time of year.    

Forecasting Factors to Consider

Contact center forecasting consists of projecting the number of incoming calls and aligning them with the actual number of calls that occur. Then, managers can schedule the optimal number of contact center agents. A big part of accurately forecasting is accounting for change. Factors such as days of the week, months, seasons, holidays and time of day impact the demand of an average contact center.  

These are all regular events that impact demand, but forecasts must also consider irregular factors. These factors include variations in call volume, call time, different needs and the amount of assistance required. Contact center managers must consider regular and irregular factors to make the most accurate forecast.         

Workforce Management Integration 

Properly integrating knowledge from your workforce management system is vital to accurate forecasting. Then, you can consider historical data in the forecasting process to better understand what happened in the past. 

You must also understand how other departments operate and consider their workflows, such as meetings, training and marketing campaigns. This knowledge will enable you to understand the staffing demand of the entire organization to project the supply and demand of your contact center.  

Trends and Seasonality 

One way to consider historical data in contact center forecasting is to assess trends and seasonality. Trends can show call volume levels being consistent over the same time as previous years. Seasonality impacts forecasting similarly by considering the time of the year and holiday seasons in their projections. For example, November and December  may be a season where retail companies see an increase in calls, but accounting and insurance businesses may see a reduction as people focus on other things during the holiday season. 

Previously, forecasters used an average of the past two or three years to project call volume. Now there are more efficient ways to project through exponential smoothing. This forecasting strategy prioritizes recent years to produce more accurate forecasts. Don’t forget to remove any outliers or oddities from specific years that occurred in a unique circumstance.    

Scheduling the Right Workforce 

Once you make your forecasts and projections, it’s time to start scheduling your contact center staff. Ideally, you would always have the perfect number of agents to respond to the exact number of calls. Unfortunately, in a world of employees getting sick, running late, or unexpected call volumes due to unpredictable circumstances, changes to the schedule must occur to best meet contact center demand, achieve business goals and provide quality customer service. 

Even a schedule based on good forecasts is not final, and you should change it according to employee and contact center demand needs. The contact center manager should regularly make adjustments to ensure workforce efficiency. Automation from a workforce management system can make the adjustment process much easier by searching a database of all worker availability, looking at employee history, and comparing workforce supply with the forecasts to make better predictions in the future.      

The Key to Improved Contact Center Forecasting Starts with Optimizing Your Workforce Management System.

An outdated, siloed workforce management system is a thing of the past. Your forecasting success depends on optimizing the perfect balance between your contact center’s supply and demand. Download your free whitepaper today, and discover what’s possible with an AI-enabled workforce management system.  

Key Takeaways

  • The key to contact center forecasting is finding the perfect balance between your contact center’s supply and demand. 
  • When the demand surpasses the supply, service levels reduce, employees become overwhelmed, and customer satisfaction decreases. 
  • When supply is greater than demand, service improves at the cost of advisors being paid with no work to do. 
  • Factors such as days of the week, months, seasons, holidays and time of day all impact the demand of an average contact center. 
  • Even a schedule based on good forecasts is not final, and you should change it according to employee and contact center demand needs.